Avoid Mistakes That Can Delay Your Graduation
If you’ve ever emailed your school asking “What paperwork do I need for this rotation?” — you’re not alone.
The truth is, NP rotation paperwork can be confusing, overwhelming, and totally inconsistent between programs. And if you miss just one form or signature? Your hours might not count. Schools like Chamberlain can be especially challenging.
This post breaks down the typical paperwork NP students need to submit before, during, and after a clinical rotation — plus how to avoid the common pitfalls that delay everything.
📄 What Paperwork Do NP Students Need?
Most programs divide clinical paperwork into three stages:
1. Pre-Rotation Paperwork
Before you even start your rotation, most schools require:
- ✅ Preceptor CV/resume
- ✅ Preceptor license or board certification proof
- ✅ Clinical Affiliation Agreement (contract)
- ✅ Rotation approval request form
- ✅ Student background check and drug screen results
- ✅ Malpractice insurance proof
- ✅ Immunization records
Some schools also require HIPAA training documentation or a site visit checklist.
2. Mid-Rotation Paperwork
About halfway through, your school may ask for:
- ✅ Midpoint evaluation (completed by preceptor)
- ✅ Hour tracking log or Typhon update
- ✅ Check-in forms or progress report
These are important for flagging issues early — like low hours or insufficient patient variety.
3. Post-Rotation Paperwork
Once your rotation ends, expect to submit:
- ✅ Final evaluation form (from preceptor)
- ✅ Clinical hours log (signed)
- ✅ Reflection or case logs (depending on your program)
- ✅ Final paperwork checklist
Some schools require this within 48–72 hours of finishing — so don’t wait.
❌ Common Paperwork Mistakes
- Sending forms with missing signatures
- Using an outdated template
- Forgetting license verification or insurance docs
- Submitting incomplete evaluations
- Waiting until the last minute to request forms from preceptors
These lead to delays in transcript processing, incomplete grades, or having to redo the rotation.
✅ Tips to Stay Organized
- Use a shared folder (Google Drive or Dropbox) for all paperwork
- Track deadlines on a calendar
- Send forms to your preceptor early, with clear instructions
- Double-check your school’s handbook — policies vary
- Don’t assume your preceptor will fill things out without a reminder
How Preceptor Tree Helps
If you use Preceptor Tree, we take the paperwork off your plate.
Our placement team:
- Collects the preceptor’s CV, license, and W-9
- Sends and retrieves signed contracts
- Coordinates evaluations
- Submits documents to your school if needed
- Ensures nothing falls through the cracks
Because we work with schools every day, we know exactly what’s needed — and when.
Final Word
Paperwork shouldn’t be the reason you fall behind.
Start early. Stay organized. And don’t be afraid to ask for help.
Need Help With NP Rotation Paperwork?
Whether you’re self-placing or working with Preceptor Tree, we’re here to support you every step of the way.
👉 Request your clinical placement now — and we’ll make sure the paperwork gets done right.
